DEBTORS CLERK / FINANCE ADMIN

DEBTORS CLERK / FINANCE ADMIN

Location: Hilton

Grace College is seeking a dedicated, organised, and detail-oriented Debtors Clerk & Administrative Assistant to join our Finance Team. This role provides essential financial and administrative support to the Bursar's Office, contributes to the efficient management of the College's debtor accounts and financial processes, and oversees the day-to-day administration of the College Uniform Shop.

Key Responsibilities

• Manage and maintain debtor accounts, including raising invoices, allocating receipts, and reconciling customer accounts.
• Monitor outstanding accounts and follow up on overdue payments in a professional and timely manner.
• Process and reconcile daily banking and account receipts.
• Prepare debtor statements and communicate with parents, guardians, and other account holders regarding account queries and outstanding balances.
• Run the day-to-day operations of the College Uniform Shop, including stock control, sales administration, ordering, and maintaining accurate records.
• Assist parents and students with uniform purchases, exchanges, and enquiries, providing a high standard of customer service.
• Maintain accurate financial records and ensure debtor and Uniform Shop information is up to date.
• Assist with general financial administration and support month-end debtor reconciliations.
• Maintain organised financial records and filing systems.
• Provide general administrative support to the Bursar's Office.
• Ensure compliance with the College's financial policies, procedures, and relevant regulatory requirements.
• Perform other finance and administrative duties as required.

Qualifications and Experience

• Relevant finance or accounting qualification, or equivalent practical experience.
• Sound understanding of basic accounting principles and debtor/accounts receivable processes.
• Proficiency in Microsoft Office, particularly Excel, and experience with accounting software.
• Strong organisational skills with excellent attention to detail and accuracy.
• Ability to prioritise tasks, meet deadlines, and work both independently and collaboratively.
• Excellent written and verbal communication skills, with the ability to interact professionally and courteously when discussing account matters.
• Previous experience in a debtors, accounts receivable, retail administration, stock control, or similar finance/administrative role will be advantageous.

To Apply

Interested parties should complete the following form and follow the instructions thereon: https://forms.gle/wGZoYPRKQKZv7p7d8

Applications must be submitted by 27 July 2026.

The successful applicant will be expected to assume duties as from 01 September 2026.

Please note that Grace College reserves the right not to make an appointment. Submission of an application does not in itself entitle the applicant to an interview. If no communication has been received a month after the closing date, the application must be regarded as unsuccessful.

Grace College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this position. All reasonable measures will be in place to protect personal information, but will be used in the recruitment, selection and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer