admin@oldschoolties.co.za
SCHOOL SECRETARY (MATERNITY RELIEF POST)

Job role insights

  • Date posted

    June 19, 2024

  • Hiring location

    Gauteng Johannesburg

Description

School Secretary Maternity Leave cover - September 2024 - December 2024

St John’s College is a world-class Christian, African school situated on a magnificent campus in Houghton, Johannesburg, offering quality education from Pre-Primary to Post-Matric. The school has an outstanding academic record, entering candidates for the examinations of the IEB and the Cambridge A Levels.

We seek to appoint a suitably qualified, conscientious and reliable team player to work in this busy school office. The successful candidate will have excellent communication and organisational skills to provide senior level secretarial and administrative support. We are looking for an enthusiastic, energetic and adaptable team player with the ability to provide a comprehensive, proactive and professional service. A flexible and resilient approach is essential.

This is a maternity leave cover and employment is for the period 1 September 2024 - 10 December 2024.

Responsibilities include, but are not limited to:

  • Engaging and interacting with staff, parents, students and the school community in a positive manner and in an inclusive way.
  • Assisting the Deputy Head: Academics with clerical tasks such as scheduling appointments, updating calendars and sending and receiving correspondence
  • Performing school secretarial tasks
  • Undertaking general office reception duties
  • Giving friendly, professional and efficient general administrative assistance to internal and external stakeholders
  • Working as part of the front-office team
  • Fulfilling general duties as required
  • Loading communications onto our App

Key Competencies:

  • Matric certificate plus 3 -5 years’ experience in general office administrative type work
  • Experience with school database management system preferable
  • Previous secretarial experience at a school preferable
  • Good command of English (verbal and written communication)
  • Exceptional administrative and organisational skills, with an eye for detail
  • Ability to prioritise, multitask and meet tight deadlines
  • Advanced computer literacy in the Google Workspace Suite The successful candidate must have a police clearance certificate.

To apply for this position, please complete the form https://forms.gle/864xKVDiCLpBdSaD6 by no later than 30 July 2024.

At St John’s College, we are committed to proactive safeguarding and promoting the welfare of all our children. All staff and volunteers who have access to children will be vetted in accordance with the St John’s College safeguarding policy. This policy stipulates that staff and volunteers are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa, and all staff perform duties in accordance with our HR Policies.

“St John’s College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer."

The school reserves the right not to proceed with the filling of the post. The appointment of candidates is at the sole discretion of St John’s College, taking into account factors such as St John’s College's Employment Equity Policy. Applications are welcomed from South African citizens only or persons with a valid work permit. An application will not in itself entitle the applicant to an interview or appointment, and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed candidates will be contacted. If you have not heard from St John’s College within two weeks of the closing date, please assume that you have been unsuccessful in your application.

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