CATERING ADMINISTRATOR

CATERING ADMINISTRATOR 2025

St John’s College is a world-class Christian, African school situated on a magnificent campus in Houghton, Johannesburg, offering quality education from Pre-Primary to Post-Matric. The school has an outstanding academic record and an excellent reputation in sport, music, drama, art and debating.

We are seeking an organised, detail-oriented and passionate Catering Administrator to join our team and support the catering department’s efficient functioning. In this vital role, the catering administrator will manage essential administration, handle stock coordination, assist in the kitchen during major functions, and ensure compliance with health and safety standards. The catering administrator will also play a key part in preparing month-end reports and maintaining accurate records

The ideal candidate will combine their knowledge and experience of organisation, administration, communication, and financial management to support catering services efficiently and maintain high service standards at the school.

Main Responsibilities

• Administration
  • Manage daily function and kitchen issue sheets, process invoices and credit notes, place orders, and oversee the POS system
• Stock Management
  • Handle kitchen stock ordering, monitor stock levels, assist with stock-takes, and capture results
• Kitchen Support
  • Provide hands-on assistance during major functions and busy periods, with flexibility for extended hours.
• Reporting & Compliance
  • Prepare monthly reports, assist with financial document prep, and support health and safety audits
• Health and Safety
  • Stay updated on regulations, ensure compliance, and assist in acquiring required certificates
• Professional Development
  • Pursue health and safety improvements and seek efficiencies in stock management

Minimum requirements

• Qualifications
  • Senior Certificate with Maths and English
  • Relevant national diploma

• Experience
  • Four (4) or more years experience in a hospitality environment
  • Two (2) or more years experience in a food management and/or working in a position as part of kitchen production processes and food costing
  • Two (2) or more years experience in a catering administration role, preferably in an educational setting
  • Three (3) or more years experience on POS control or similar hospitality program
  • A valid driver's licence with a minimum of three (3) years or more driving experience

Behavioural Success Factors

• Resilience: Thrive under pressure, meeting deadlines in a fast-paced environment
  • Service focused: Prioritise service excellence and positive interactions with team members, suppliers, and stakeholders
  • Communication skills: Strong written and verbal communication to foster positive relationships and ensure clarity
  • Proactive and Professional: Take initiative to improve operations and maintain high standards of service
  • Time Management and Multitasking: Manage multiple tasks efficiently while maintaining focus on detail and quality
  • Ethical standards: Adhere to high moral standards, making decisions with transparency and accountability
  • Accountability: Take responsibility for actions and deliver tasks to a high standard
  • Receptiveness to feedback: Use feedback to improve performance and adapt accordingly
  • Attention to detail: Ensure accuracy in all tasks, including administrative duties and catering orders.

Members of staff are expected to demonstrate a commitment to work within the values, Christian ethos and mission of the school.

To apply for this position, please complete this link Job Application - Catering Administrator by no later than Wednesday, 15 January 2025.

At St John’s College, we are committed to proactive safeguarding and promoting the welfare of all our children. All staff who have access to children will be vetted in accordance with the St John’s College safeguarding policy. This policy stipulates that staff are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa and all staff perform duties in accordance with our school’s HR Policies.

The school reserves the right not to proceed with the filling of the post. The appointment of candidates is at the sole discretion of St John’s College, taking into account factors such as St John’s College Employment Equity Policy. Applications are welcomed from South African citizens only or persons with a valid work permit. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed candidates will be contacted. If you have not heard from St John’s College within two weeks of the closing date, please assume that you have been unsuccessful in your application.

St John’s College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.